Spotable won’t suit everyone. That’s deliberate.
Spotable works on one rule. A place is held week to week and released only on cancellation. Everything else is built to support that rule, including scheduling, capacity, and predictable billing.
Spotable is built for recurring, limited-capacity programmes where places are allocated and held week to week. If your model relies on drop-ins or casual attendance, you will likely want a different tool.
Quick fit check
Built for allocated places, not open attendance
Spotable works when a place is something you protect and manage over time. The system is opinionated because it is designed to remove judgement calls.
Programmes with scarce places and recurring structure.
If your sessions run weekly, places are limited, and continuity matters, Spotable will feel obvious.
- Term-time programmes with planned breaks and predictable periods.
- Weekly recurring sessions where the same families attend week to week.
- Limited capacity where “full” needs to mean full.
- Progression-based programmes where continuity supports outcomes.
- Operators who want rules, not constant judgement calls.
Models built around casual attendance or one-off sessions.
Spotable is not designed to maximise flexibility. It’s designed to protect fairness and certainty. If your business depends on drop-ins, it won’t be a fit.
- Drop-in classes where attendance changes week to week.
- One-off events (workshops, camps, occasional sessions).
- Pay-as-you-go models where continuity isn’t expected.
- Loose scheduling where sessions are created ad hoc.
- Businesses that want exceptions to be the default way of working.
Signs it fits
If these problems feel familiar, you are in the right place
Spotable exists for programmes where places are scarce and the system needs to protect continuity, not recreate it every week.
People expect continuity
Once someone joins, they assume they are in, not re-applying each week.
You need capacity to stay true
When a session is full, it needs to stay full. Waiting lists need to reflect reality.
You want rules to replace judgement
Refunds, credits, exceptions, and “just message me” decisions should not sit with the operator.
Signs it does not fit
If your model relies on open attendance, Spotable will feel restrictive
Spotable is designed to protect a place over time. If you do not want places to be held, the system will not match how you operate.
Attendance changes every time
You do not care who attends next week, only who pays for today.
You do not enforce capacity
You routinely overbook, squeeze people in, or treat “full” as flexible.
You need ad hoc pricing
Your model relies on last-minute changes and pay-on-the-day decisions.
There is nothing wrong with those models. Spotable is simply built for a different operating reality. If you are unsure, watch the videos and see whether the rules feel like relief or restriction.
Want to see the model before deciding?
The videos show how held places, enforced capacity, and predictable billing work in practice. No signup required.