Running full sessions shouldn’t feel fragile.
Most clubs don’t have a booking problem. They have a capacity certainty problem.
Spotable is built around one rule: Your spot is yours until you cancel.
Places are held week to week, capacity is enforced automatically, and billing reflects what will actually run.
Spotable is opinionated by design. Not for drop-in or one-off models.
The real cost
When places are treated as temporary, you do the work.
Most tools assume each session is a standalone event. In term-time programmes, parents assume something different: entitlement.
Capacity becomes unreliable
Re-booking behaviour makes sessions look full - until they aren’t. Waiting lists stop meaning anything.
You become the fairness system
Credits, refunds, exceptions, “can you just…”. You’re constantly adjudicating scarcity.
Professionalism turns into fragility
Your programme might be great - but the admin experience creates friction that causes churn.
The model
These aren’t bookings.
They’re allocated places.
Spotable gives you a clear, enforceable rule that everyone understands. Scarcity needs rules - not goodwill.
- Spot ownership: families hold a reserved place in a specific weekly session until they cancel.
- Enforced capacity: full means full. Places free up instantly when someone leaves.
- Billing that matches reality: monthly in advance for sessions scheduled to run - term breaks included.
What changes
Less admin. Fewer disputes.
Predictable revenue.
Spotable isn’t designed to help you “manage bookings”. It’s designed to remove the weekly certainty loop entirely.
Waiting lists that mean something
If a place is available, it’s available. If it isn’t, it isn’t. No guessing.
Calm billing conversations
Costs are clear before the month starts. No surprises means no clean-up.
Predictable operations
Know who’s coming and what you’re earning - without chasing confirmation.
Spotable aligns your system with what parents already believe: that their child has a place - until they leave.
Fit
Spotable is selective by design.
You’ll get the best results if you run a structured, recurring programme with limited capacity - especially term-time.
Recurring, limited-capacity programmes
Weekly sessions where continuity matters and places need protection.
Drop-in or one-off attendance
If you sell casual attendance, flexible entry, or standalone sessions, you’ll want a different model.
If you’ve built a great programme, you shouldn’t have to run a manual fairness system to protect it.
Walkthroughs are to confirm fit quickly. If it’s not right, we’ll tell you.