Software that holds places for recurring programmes
Spotable allocates places properly, holds them week-to-week, and bills predictably, with places released only on cancellation.
Opinionated by design. Built for programmes where places are limited and continuity matters.
The reality check
People believe they have a place.
Most systems quietly treat that place as temporary.
In most recurring programmes, the expectation is simple. Once someone joins, they’re in. But booking-style tools reset the rules every week, and the admin lands on you.
Re-booking “just in case”
People behave defensively because the system doesn’t protect a place.
Sessions look full, then aren’t
Capacity data becomes unreliable. Waiting lists stop meaning anything.
You become the fairness system
Refunds, credits, exceptions, “just message me” decisions land on you.
This isn’t because people are difficult.
It’s because the system is built for one-off attendance, not ongoing membership.
Name the shift
These aren’t bookings.
They’re allocated places.
Recurring, limited-capacity programmes don’t behave like events. Places are scarce. Attendance is ongoing. Continuity matters.
- Scarcity needs rules Not goodwill. Not judgement calls. Consistent rules everyone understands.
- Temporary logic creates admin When places reset weekly, someone has to carry the risk. That someone is usually you.
- Waiting lists need truth If “full” doesn’t really mean full, the list becomes noise instead of signal
Spotable changes the model.
Instead of asking people to re-book each week, it treats a place as something that’s held until it’s released.
The reality check
Your spot is yours until you cancel.
That single rule removes the weekly certainty loop entirely. Capacity becomes enforceable. Costs become predictable. Admin falls away.
Places are allocated
Participants join a specific session. Their place stays theirs week to week.
Capacity is enforced
Full means full. When someone leaves, the place frees up properly.
Billing stays calm
Clear, predictable costs are set in advance and aligned to what will actually run.
Held places
No weekly re-booking loop. People know they’re in until they leave.
Real capacity
Full means full. Waiting lists become reliable signals, not guesswork.
Predictable costs
Monthly costs are clear before the month starts, so disputes and refunds fall away.
For participants, it feels calm and fair.
For operators, it means less admin and more predictable revenue.