Designed for programmes where places are allocated, not re-booked
Spotable works on one rule. A place is held week to week and released only on cancellation. Everything else is built to support that rule, including scheduling, capacity, and predictable billing.
If you run a recurring programme with limited places, this is the calm version of how your business already works. The system matches reality, so you stop patching it by hand.
Allocate places
Participants join a specific session. Their place stays held week to week.
Enforce capacity
Full means full. Waiting lists reflect reality, and places free up cleanly.
Bill predictably
Costs are set in advance and aligned to what is scheduled to run.
Step one
Places are allocated and held week to week
Most “booking” tools treat each session as temporary. That works for drop-ins. It breaks for recurring programmes where continuity matters.
A place is a commitment
When someone joins, they are in. The system reflects that and holds the place automatically.
No weekly re-booking loop
People do not need to re-confirm attendance to keep their place. The place stays held until it is released.
Clear rules reduce friction
When the rules are consistent, expectations stay healthy and edge cases stop landing on the operator.
Your spot is yours until you cancel is not a slogan. It is the operational rule that removes uncertainty from recurring programmes.
Step two
Capacity is enforced automatically
Spotable does not suggest limits. It enforces them. When a session is full, it stays full until a place is released.
Full means full
No quiet overbooking. No “we’ll squeeze one more in”. The system keeps capacity true.
Waiting lists mean something again
When places are held properly, waiting lists reflect reality and become useful.
Places free up cleanly
When someone cancels, the place is released properly. The system handles movement without negotiation.
Capacity programmes fail when the system allows uncertainty. Spotable removes uncertainty so you do not have to manage it manually.
Step three
Billing stays predictable by looking ahead
Recurring programmes need calm billing. That means setting clear costs in advance, aligned to what is scheduled to run, including planned breaks.
Clear costs before the month starts
People know what they are paying for ahead of time. That reduces disputes and removes surprise charges.
Planned breaks are accounted for
Term-time structure, planned cancellations, and scheduled weeks off are handled in the calendar logic.
Fewer refunds because fewer surprises
When the schedule is clear in advance, billing stays stable and manual fixes fall away.
Predictable billing is not about clever pricing. It is about removing surprises for everyone. When costs are clear, trust follows.
Prefer to see it rather than read it?
Watch the short videos that show the model in practice, including held places, enforced capacity, and billing clarity.
Spotable is designed for recurring, limited-capacity programmes. If you run drop-ins, one-off events, or casual attendance, you will likely want a different tool.